Direct inquiries to thespringsfinancecommittee@gmail.com
Lots Currently For Sale:
234 Sirocco Dr W listing – $ 62,900
Announcements and Events
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HOA-Owned Properties For Sale
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NC Wildlife Boater Safety Class
North Carolina requires that any person born on or after January 1, 1988, must complete a NASBLA-approved boating education course before operating any vessel propelled by a motor of 10 HP or greater.
Neighborhood Watch has coordinated with the NC Wildlife Resources Commission to make the NC Wildlife Boater Safety Class available to our community. The class will be presented at the clubhouse in two parts on October 23 and 24 from 5:30-9:00 PM. This course will certify you for life. Our own Davidson County Wildlife Officer, Cody Walker, will need to get you signed up online prior to the course. He will contact you at the email you use to RSVP.
For the evenings of the course, please bring an appetizer to share and your own beverages.
To register for the class, send an email to Security@thespringsathighrock.org.
Registrants need to be ten years old or older. Space is limited, so please sign up ASAP. Should we have more register for the class than space allows, we will keep a waiting list.
Security Committee: Brenda Spin
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Gate Opener Remotes – How To Change The Batteries
Is your remote acting sluggish, taking longer to open the gate? Depending on usage, the battery lasts about 18 months, so it may be time to replace it. The best way to tell is to use a battery tester to see if it’s at least 9V. Less than that will still light up the remote’s red LED, but it may not transmit enough signal for the gate opener antenna to pick it up.
Battery replacement is simple, but pay close attention to the diagrams to ensure the polarity is correct. Equivalent batteries have different names depending on the manufacturer, but these will work, among others: A21, 21A, 21/23, A23, 23A, GP23A, V23GA, and MN21.
Fred Spin will change your battery for you for a donation of $12, made payable by check to the HOA. Place your remote and the check, along with a note containing your name, address, and cell phone number, in an envelope with your name on the outside in his mailbox at 1216 Rocky Cove. Fred will text you when he is ready to deliver your remote to you.
Security Committee: Brenda Spin
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HOA Annual Meeting
November 4, 2023, 7:00 PM
Southmont Fire Station, Southmont, NCThe fire station is located at 11030 Hwy. 8 South in Southmont. This facility has a clean, spacious meeting hall with a safe, well-lit parking area. We thank the SVFD for letting us use it. Your board hopes to see as many members attend as possible to participate in electing a slate of 2023 directors to help manage the business of keeping our incorporated community functioning.
Agenda
• Introduction of the Current Board Members
• Overview of 2023 Activities
• 2023 Financial Review
• 2024 Budget Explanation: There is an increase in dues assessment at or below 14.9%; thus, no vote from the floor is needed.
• Election of Officers
• Q & A Period: If the quorum is reached, motions from members can be entertained.
• Adjourn2024 Candidate Profiles Submitted to Date
Steve Barnhart
Debbie Bethune
Chris Ellenburg
Ed Hancock
Steve VogelElection Of Board Of Directors – Candidate Profiles
On June 14, 1998, our developer, KEJ, Inc., filed for incorporation of The Springs at High Rock, HOA. Once incorporated, we became subject to the NC General Statutes for Not-For-Profit Corporations (GS 55A). Statute 55A-8-04 mandates that a meeting open to all members be held within each calendar year for the purpose of electing a board of directors.Our HOA bylaws call for five directors to be elected at this annual meeting, whether there is a quorum or not. Also, if the 2024 budget varies, plus or minus, by more than 15%, we must vote on that. There is always some confusion about what can be voted on if there is no quorum (30% of members in good standing or their proxies). If we have a quorum, in addition to the election of directors, any business can be discussed and voted on; if not, only the election of directors and, if necessary, the budget can be voted on.
Any member in good standing can become a candidate for election. Members of your current board must also stand for reelection if they wish to continue as a director. Our president, Steve Barnhart, and directors Steve Vogel, Ed Hancock, Debbie Bethune, and Chris Ellenburg, will run again this year. Bios of all five will be available in the downloads section of The Springs website.
There are three ways to become a candidate for election.
1. The 2023 Board of Directors Candidate Profile Form can be found on the Document Downloads page of our website. Filling this out will give you a chance to list your qualifications and have your name on the ballot given out at the meeting. The candidate’s profile should be sent to the Cedar Management Group.
2. If you don’t wish to fill out a profile but wish to be listed on the ballot, you may email Cedar Management Group asking to be put on the ballot. Both the candidate profiles and the names of those on the ballot without profiles will be posted on our website.
3. A third way to run for election would be for you or a neighbor, if you are not present, to announce your candidacy from the floor at the annual meeting.If you have any questions, please feel free to email your HOA Board.
An article on proxy voting and other meeting-related topics will follow in subsequent newsletters.
Board of Directors: Ed Hancock, Secretary HOA
Special notice sent 9/15/23
Election Of Board Of Directors – New For This Year, Proxy Voting
On June 14, 1998, our developer, KEJ, Inc., filed for incorporation of The Springs at High Rock, HOA. Once incorporated, we became subject to the NC General Statutes for Not-For-Profit Corporations (GS 55A). Statute 55A-8-04 mandates that a meeting open to all members be held within each calendar year for the purpose of electing a board of directors.
Our HOA bylaws call for five directors to be elected at this annual meeting, whether there is a quorum or not. Any member in good standing can become a candidate for election. Note that all members of your current board have committed to run again for the upcoming year.
There are two ways to become a candidate for election for the 2024 term:
- Send an email and your 2024 Board of Directors Candidate Profile Form(found on the Document Downloads page of our website) to your HOA Board by midnight, Thursday, September 21, 2023, to be included on the proxy that will be sent to all members, along with other annual meeting materials, by our management company, CMG. Any candidate form received after that date and time will still be included on the ballot that will be handed out at the annual meeting; however, it will not be included in the proxy that will be mailed out by CMG. Note that the email must be sent by the person who is the candidate.
- A second way to run for election would be for either you or a neighbor, if you are not present, to announce your candidacy from the floor at the annual meeting.
If you have any questions, please feel free to email them to your HOA Board.
Board of Directors: Ed Hancock, Secretary HOA
Editor’s note: The candidate profile form has been updated since the newsletter was published yesterday, 9/14/23. Please use the link to the form in this notice or download it from Document Downloads.
Communications Committee: Joyce Ish
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Firebreak
January 5, 2023
The HOA keeps the land cleared on both sides of our roads. This creates a fire break to prevent flames from jumping from one side of a road to the other. It also gives the fire department room to deploy equipment and put out flames before they spread. However, there are a few sections on Rocky Cove Lane and large sections at the top of High Rock Mountain where clearing the HOA right of way is not enough to create a good firebreak. These areas can be endangered from flames on two sides, either from a fire burning up from the lake or from the back side of the mountain.
The problem is that, past the cleared HOA right of way, there are many lots covered with fuel to intensify a fire and cause it to jump the road more easily. This fuel is deadwood on the ground and pines that ignite like torches. The pictures below show two of many examples.
Deadwood
Pines
The tree canopy in our hardwood forest does not allow pines to grow beneath. However, when the forest was cleared of trees to build our roads, open areas allowed pines to take hold, which is why there are so many of them fronting lots.
We have received a grant through the North Carolina Forestry Service to address the danger of both deadwood and the pines. At no cost to the association or to owners, they will clear all deadwood and any pines thirty feet back into the lot. What they clear will be either hauled away or very finely chipped. Standing hardwood trees will not be touched. If a lot owner agrees to participate, they will reap many benefits. Their lot will be protected from fire jumping the road and protect other lots and homes. They will make it easier and less dangerous for firefighters to douse a blaze early on. The front of their lot will be more open and attractive.
This is a one-time opportunity. Below is a two-page PDF file containing a list, by lot and address, of those lots eligible on Sierra Trace Road, West Sirocco Drive, Mistral Lane, and Rocky Cove Lane. If your lot is listed, email Bruce Fleming, brucefleming2000@yahoo.com, and state “I agree to participate in firebreak clearing.” Also provide your name, lot number, street address, and a contact phone number. You will later be notified when the firebreak clearing is going to take place.
Firebreak Lot Clearing
An updated version of the above Firebreak Lot Clearing chart is in our current newsletter, November 19, 2023.Firewise: Bruce Fleming
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Activities and Volunteer Opportunities in The Springs
ACTIVITIES
Yoga:
Yoga at The Springs: Tuesday and Friday mornings at 8:30 AM, at The Springs’ clubhouse.
Contact: Kathy Sill at 336-301-6377 or ksillhrl@gmail.comYoga with Lauren Jackson: Mondays 9:00 AM, Thursdays 10:00 AM, Macedonia United Methodist Church,
Southmont, NC
Contact: Lauren Jackson at 336-239-3610Chair Yoga: Monday mornings at 9:15 AM, at Denton Library
336-859-2215Pickleball: Spring/Summer/Fall
Day and time vary weekly depending on the players’ schedules.
Contact: Sally Barnhardt sbarnhar.heelblue@gmail.comLine Dancing: Thursdays, 1:00-1:30 PM for beginners at Denton Civic Center
Contact: Ronnie Kruger at 336-859-0692Springs Book Club (coed): Monthly on 3rd Wednesday, 2:00 PM at The Springs’ clubhouse
Contact: Liz Roland at 336-859-2795Denton Book Club (coed): Monthly on 1st Thursday, 6:00 PM at Denton Library
336-859-2215High Rock Book Club (women): Monthly on 2nd Thursday, 10:00 AM at Denton Library
Contact: Kathy Sill at 336-301-6377 or ksillhrl@gmail.comCraft Classes, Crochet Groups, Movie Nights, etc.: Denton Library
Denton Library Newsletter at 336-859-2215HOA Committees: See the Committees page of our website.
VOLUNTEER OPPORTUNITIES IN THE AREA
Elementary, Middle, and High School Mentoring: Communities in Schools of Lexington/Davidson County
Contact: Vera McRae at 336-242-1520 veramcrae@cisoflexdav.orgSouth Davidson Family Resource Center: 292 South Main Street, Denton
Open Mondays-Wednesdays, 8:30-12:00 noon
Contact: https://southdavidsonfrc.com/ 336-859-5399Meals on Wheels: Chris Bitterman, Volunteer Services Coordinator, Davidson County Senior Services
211 West Colonial Drive, Thomasville, NC 27360
Contact: Chris.Bitterman@DavidsonCountyNC.gov 336-474-2646
www.co.davidson.nc.us/seniorservicesDenton Library: 310 West Salisbury Street, Denton NC 27239
336-859-2215Habitat for Humanity: Lexington Area
Corporate offices: 22 East Second Street, Lexington NC 27292
Contact: https://habitatoflexingtonnc.net/ 336-300-7315This is not intended to be seen as a complete listing. We welcome information on additional ongoing activities and volunteer opportunities. Please contact the Communications Committee.
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Kinetic High-Speed Fiber-Optic Internet
Windstream is the preferred provider for internet service within our Springs community. Fiber-optic cable service (1 gig) is available with landline telephone service included.
For information, please contact Jermaine Pender: 980-230-9984 or Jermaine.pender@windstream.com.
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Defibrillator In Place
The defibrillator that has been purchased for emergency use at the clubhouse is now in place. The unit is placed inside a display case mounted to the wall in the lobby outside the downstairs restrooms. The door to the lobby is unlocked each day around 8:30 AM and locked again at 5 PM. Once pool season begins, the door will remain unlocked each day until sunset. Anyone at the pool who would need to use the defibrillator to deal with a cardiac event will be able to access the lobby easily, but it would be wise for anyone playing tennis or pickleball to bring your pool access card with you to enable you to enter the gate.
Karl Svatek: HOA Board of Directors
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Procedure for Reserving the Clubhouse
First and foremost, the gatekeeper for any community use of the clubhouse is Bill Conrad (336-250-1651). Contact him directly with requests to reserve the facility.
HOA committees or board-sanctioned activities that wish to use the clubhouse for meetings should appoint someone to notify Mr. Conrad when they plan to meet. If it is a regularly-scheduled event, once per year is enough; if the day or time of the event varies, Mr. Conrad should be notified for each reservation.
The procedure for members in-good-standing wishing to reserve the clubhouse for private parties is:
- Check the Events Calendar on our website (www.thespringsathighrock.org) to see if the date and time you want are available.
- If the clubhouse is available, review two documents on the Document Downloads page of our website, Clubhouse Rules/Standards and Application for Clubhouse Reservation Agreement.
- Print and complete the seven-page Application for Clubhouse Reservations Agreement.
- Telephone Mr. Conrad (336-250-1651) and make an appointment to personally deliver to him the completed seven-page agreement, the reservation check, and a separate deposit check. (Bill Conrad has been instructed not to take reservations over the telephone.)
- Only when the clubhouse contract and both checks are in Bill’s possession, and only then, can you assume you may use the clubhouse within the time frame of your reservation agreement.
Please do not try to give the application and checks to anyone but Bill. Members of the HOA Board of Directors, the RFC, and the Communications Committee cannot accept them.
Finally, in an effort to keep the parties safe and to minimize wear and tear on the clubhouse facility, we have several rules for clubhouse use for private parties. Two are very important, and if broken, could result in automatic forfeiture of your deposit. The first, one adult HOA member of the rental agreement must be present at all times and be responsible for the actions of all guests, caterers, and any service personnel when they are in the clubhouse. Second, if a member rents the clubhouse, his guests may not use the pool or tennis courts. We prefer that this rule apply to the member’s family, as well.
Your HOA board regrets that the procedure for reserving the clubhouse has to be so rigid, but we worry that if the rules are not strictly adhered to by all parties, a resulting conflict could ruin a once-in-a-lifetime birthday, anniversary, or wedding reception. Thus, in fairness to all, please adhere to the established protocol.
Thank you for your cooperation.
Curtis Ish: HOA Board of Directors
