Annual Meeting November 6, 2021, 7 PM

Update September 1, 2021

Annual Meeting Date and Venue Changed
New Date: November 6, 2021
New Venue: Camp Walter Johnson

Due to the rise in COVID-19 infections in the county, the Southmont Fire Department has canceled all meeting hall reservations this fall until further notice. Unfortunately, this includes our September 25, 2021, annual meeting. Your board has secured another meeting hall that we feel will more than meet our needs at the
Salvation Army’s Camp Walter Johnson, Denton, NC.

The first Saturday we can reserve the hall is November 6, 2021. The meeting will start at 7:00 PM with a social half-hour at 6:30 PM. The space available is 5 to 6 times the space we had at the Southmont Fire Station and comes with a built-in microphone and projection system. There is plenty of space to seat couples 6 feet apart from one another if need be.

In compliance with making sure all members know about the change in date and venue, we will be mailing the details USPS and include a map to the camp. Please check the newsletter regularly for meeting updates dictated by changing COVID-19 restrictions.

Board of Directors 2021-2022 Candidate Profiles that have been submitted are now available on our Downloads page. The profile form is a fillable document. If you would like to submit your profile by email, download it, type directly on the form, save it, and email it to Cedar Management as directed on the form.

HOA Board of Directors: Curtis Ish

Update August 24

The annual meeting will be Saturday, September 25, 7:00 PM at the Southmont Fire Station. Please note, the starting time was erroneously listed as 7:30 PM when this notice was first published. We apologize for the confusion.

Chapter 47F: The North Carolina Planned Community Act requires us to have an annual meeting for the purpose of electing an HOA Board of Directors and passing a new budget if it varies by 15% plus or minus from the previous year’s budget. COVID-19 has made this requirement another challenge for private communities. One option would be to try a virtual (Zoom) meeting, but for this to work smoothly, you need a reliable high-speed internet connection that is not readily available in The Springs. Another option is to schedule the meeting in late spring or early summer with the hope that by then the virus will be under control. Currently, your board is favoring this option.

We will keep you posted with special notices as situations change.
HOA Board of Directors: Curtis Ish

Update August 17, 2021

Candidate Profiles that have been submitted are available for review on The Springs Downloads page.

Update August 5, 2021

2021 – 2022 Election of Board Of Directors

This year’s required annual meeting of our homeowner’s association will be at the Southmont Volunteer Fire Station on Route 8 South in Southmont, NC, at 7:00 PM, Saturday, September 25, 2021, with a pre-meeting social half hour at 6:30 PM. Please save this date and try to attend.

The original developer, KEJ, by law had twelve years of majority vote control over the community. But on May 22, 2008, twelve years had passed, and your HOA obtained control of our community. In compliance with those same laws that regulate our not-for-profit corporation, we have to schedule an annual meeting yearly for the purpose of electing a new board of directors whether there is a quorum or not. Any present director who wishes to continue to serve in 2021-2022 will have to stand for elections along with any new members that wish to serve. At this writing, there will be at least one vacancy to fill.

A good way to let our membership know about your candidacy is to fill out the Candidate Profile form that will be included in the annual meeting letter sent via United States Postal Service. The form can also be found in the Downloads section of our website. As they are received, the profiles will be posted to the Downloads page of our website, so HOA members know you are interested in serving. You do not have to fill out the form to announce your candidacy. Just send an email to Cedar Management Group announcing your candidacy, and CMG will add your name to the list that the Communications Committee will keep current in the newsletter.

If you are uncertain at this time but eventually decide to run, nominations can be announced from the floor at the annual meeting.

Board of Directors: Curtis Ish